UNISA | Define Tomorrow

31 Aug Accounting and Tax Services for the ESD Programme

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Request for Proposal to provide the University with ESD Programme: Accounting and Taxation Support Services

1. BACKGROUND

Unisa Enterprise in partnership with its mother body UNISA seeks to appoint a service provider that will provision accounting services for the ESD program.

UNISA having embraced its corporate citizenship status within South Africa has adopted the guidance of the Constitution of the republic in advancing the principles of economic transformation and the empowerment of the previously disadvantage. UNISA has adopted the provisions of section 217 (2) which empowers public institutions to implement procurement policies which ensures the advancement or protection of persons or groups of persons disadvantaged by unfair discrimination. Accordingly, Unisa’s enterprise and supplier development strategy aims to support and develop small and medium sized business enterprises with majority ownership from those previously disenfranchised by apartheid and its continued legacy.

UNISA ESD office is currently in the process of running an ESD programme . The main aim of the programme is to provide ESD suppliers with accounting and support services The main aim of the programme is to provide basic accounting and support services, which will include accounting services tools and accounting services. The expectation is that accounting support services will provide guidance on basic accounting and tax processes for small businesses/ESD suppliers. This programme will not stop at providing basic accounting services for the ESD suppliers but will ensure that the ESD suppliers have access to the requisite accounting and bookkeeping tools for the purposes of facilitating and supporting their bookkeeping and invoicing processes.

Thus, ESD Programme: Accounting Services and Support is expected to deliver the below:

a) Basic Bookkeeping support and Tax training.

b) Accounting, tax and bookkeeping services support; through accountants and bookkeepers that will be available on demand to assist ESD Suppliers, during the duration of the programme.

c) Access to cloud-based/easily accessible accounting tools for the ESD Suppliers.

The focus of the UNISA ESD strategy is as follows:

• Improve capacity of the enterprises (Knowledge, skills, etc.) in respective trades

• Improve systems and processes internal (Increase efficiency, effectiveness, do basics well; clarify process flows, etc.)

• Financial Growth (increase revenue: new channels of income, partnerships, financial prudence: lower costs of doing business)

• Improve the efficacy of the enterprises to meet their deliverables: boosting finance and accounting efficiency

2. DEALING WITH THE UNISA ENTERPRISE

Service providers must not contact any member of Unisa Enterprise and / or consultants with respect to queries they may have with this tender. The service provider shall not disclose any such information or specification, whether explicit or implied, to any third party without the written consent from Unisa Enterprise.

3. PRE-QUALIFICATION

Service providers must be an Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE) with at least 51% ownership by any of the designated groups as defined by the B-BBEE codes of good practice in order to advance the designated groups. Unisa Enterprise will use other means of validation to confirm the B-BBEE status. Service providers that fail to meet this criterion will be disqualified.

4. PROPSAL SUBMISSION AND CLOSING DATE

Closing date: 22 September 2023

Proposals submitted late will not be accepted or considered

UNISA reserves the right to appoint, contract with and monitor the performance of any service provider it deems will offer the best service in line with its requirements, although it may not necessarily be the lowest Tenderer. UNISA also reserves the right, in its sole discretion, not to award a tender, to re-advertise a tender or not to award the tender to a service provider who has more than two existing contracts with UNISA.

The tender awarded will be conditional and subject to successful negotiations and signing of a written contract, failing which Unisa reserves the right to withdraw the tender and to award the tender to another Tenderer without repeating the process.


4. MANDITORY REQUIREMENTS

Mandatory requirements will include the following and must be labelled and submitted in the following order. Failure to comply and submit any one of the documents will disqualify the submission:

: Letter of partnership for accounting services tools
:Completed and signed Supplier List Application Form (F25) including bank account details from the bank. (www.unisaenterprise.ac.za/tenders)
:Resolution to sign on behalf of the tendering unit (www.unisaenterprise.ac.za/tenders). Own company resolution will also be accepted.

:Copy of valid SARS clearance certificate to be submitted. SARS pin will also be accepted.
:Copy of company registration documents indicating list of shareholders / members from CIPC. Copies of share certificates must be included (excluding close corporations).

Annexure A4: Pricing template. Annexure A4 must be completed.

Annexure A5: A minimum of three recent (not older than 5 years) contactable references from customers to which the tenderer/professionals have provided Accounting, tax and bookkeeping services support that are substantially similar (size, nature & quantity) to the goods/service required. Annexure A5 must be completed. At least one reference should be from an institution of higher learning with similar (scope, project cost per annum & at least 200 ESD beneficiaries).

Annexure A6: UNISA General Terms and Conditions to be completed and signed (www.unisaenterprise.ac.za/tenders)

Annexure A7: Requirements template

Please download full spec here.

Supporting documents:

Download Supplier Application Form here,

Download Pricing Template Annexure A4 here,

Download Client Reference Template Annexure A5 here,

Download General Terms and Conditions Annexure A6 here,

Download Requirements Template Annexure A7 here.



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Terms & Conditions

Terms & Conditions

By clicking "Accept" or "Agree" you agree to all the terms and conditions stated in this Agreement. If you do not agree to these terms, do not click "Accept" or "Agree". If you are clicking "Accept" or "Agree" on behalf of your employer or as a consultant or agent of a third party (collectively, Customer), you hereby represent and warrant that you have been given the power of attorney by your employer or such third party (Customer) to carry out this transaction and conclude the respective contracts with SAP on behalf of Customer. If you do not have the appropriate power of attorney, we kindly ask you to not continue with this transaction.

Once completed, this agreement (defined below) is a legally binding agreement for SAP Cloud Services between Customer and the SAP affiliate or subsidiary company ("SAP") in the country in which Customer is located and from which Customer is subscribing to the SAP Cloud Services displayed in the Order Summary and Order Confirmation (both defined below).

Please note that the transaction will only be completed, and the contract formed, when SAP accepts Company's offer by either SAP sending an order confirmation e-mail to Customer, or the Software or the Cloud Services being made available to Customer by SAP. Until then, if any issue arises regarding the processing of the order, SAP reserves the right to cancel the transaction and Customer will be notified accordingly.

This order document (Order Document) is governed by and incorporates the following documents in effect as of the effective date. All documents are listed in order of precedence and are collectively referred to as the "Agreement":

Agreement Location
Supplemental Terms and Conditions https://www.sap.com/about/trust-center/agreements/cloud/cloud-services.html?sort=latest_desc&search=Supplement&tag=language:english
Support Schedule for Cloud Services https://www.sap.com/docs/download/agreements/product-use-and-support-terms/cls/en/support-schedule-for-cloud-services-english-v10-2022.pdf
Service Level Agreement for Cloud Services https://www.sap.com/docs/download/agreements/product-use-and-support-terms/cls/en/service-level-agreement-for-sap-cloud-services-english-v8-2023.pdf
Data Processing Agreement for Cloud Services https://www.sap.com/docs/download/agreements/product-use-and-support-terms/dpa/data-processing-agreement-for-sap-cloud-services-english-v8-2021.pdf
General Terms and Conditions for Cloud Services (Direct) https://www.sap.com/docs/download/agreements/general-terms-and-conditions/cls/general-terms-and-conditions-for-cloud-services-direct-south-africa-english-v5-2021.pdf

Customer has had the opportunity to review the Agreement, including without limitation the Terms and Conditions, Schedules and Supplements mentioned above, prior to accepting this Agreement. SAP recommends Customer prints copies of the applicable Terms and Conditions, Schedules and Supplements for Customer's own records.

1. Cloud Service and Fees: The Cloud Service fees pursuant to this Agreement consist of the component(s) identified in the order summary displayed on the SAP Store ("Order Summary") as well as in the corresponding order confirmation email Customer receives from the SAP Store ("Order Confirmation").

Payment is not dependent upon completion of any implementation services. Fees for Non-recurring services shall be invoiced by SAP on a one-time basis and paid by Customer in accordance with the GTCs. Fees for renewal terms will be equal to the fees for the immediately preceding subscription term (including any additional Usage Metrics or Cloud Services added to this Order Form during the Subscription Term), provided SAP may apply an increase to such fees (over the preceding term of the Order Form) to account for changes in consumer prices generally over the preceding term of the Order Form. Non-recurring fees (if any) shall be invoiced by SAP and paid by Customer upon commencement of the Term.

2. Cloud Service Access and Taxes: Customer acknowledges that the "Ship-To" address entered by Customer in the SAP Store site is the primary location from which Customer will access the Cloud Service ("Primary Access Location"). If Customer does not provide a Primary Access Location, SAP will incorporate a default Primary Access Location to Customer's sold-to address. It is the obligation of the Customer to consider if withholding tax is applicable. In case of any applicable local taxes, these are to be borne by Customer. Applicable taxes must be declared and paid to the respective tax authority by Customer. Customer's failure to provide SAP with its VAT and/or GST number may have sales tax implications. Cloud Services Fees do not include Taxes.

3. Notification: Unless the Supplement states otherwise, the initial Subscription Term and any renewal Subscription Term will automatically renew for the time intervals selected in the ordering pages of SAP Store by the Customer. Auto-renewal will not occur if Customer notifies SAP at least 1 month or SAP notifies Customer at least 6 months prior to the end of any Subscription Term of its intent to not renew the Order Form.

The Customer may prevent auto-renewal to occur by notifying SAP using this link or via SAP for Me.

4. Payments:

(a) The fees for the initial term of the Cloud Service are included in the ordering page(s) of the SAP Store.

(b) In the ordering pages, the Customer may select between payment options applicable for this transaction, which will be applied for the initial and all subsequent terms of the agreement. SAP will invoice customer or charge the provided credit card in accordance with the GTC.

(c) The customer will be billed in advance for each billing period during the term of this Agreement for use of the Cloud Service unless stated otherwise in the schedules in this document.

(d) For customers registering with SAP for the first time, SAP may require Credit Card information as additional means of identification. No effective charge will be made to the Credit Card for registration purposes, but customers may see a zero value transaction subject to the country and type of card being used.

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